Here are the 11 best things you can do before an office move in Dubai. One of the main tasks is to sort the items in your office and decide which items need to be moved, which need to be stored, and which need to be discarded.
This will enable you to stay organized and remove unnecessary items. It will also give you an estimate of the number of items to be moved to the new office. Sorting and organizing your items will save you a lot of time during the actual move.
Office move in Dubai
Involve all stakeholders and form a detailed move plan
Ensure that all stakeholders are informed about the relocation. Your stakeholders may include board members, department heads, staff, as well as your partners and customers. Make a detailed plan about the office move in Dubai and engage all your stakeholders in the process.
You can send a detailed email, create a newsletter, or have a town hall to inform the stakeholders. Keeping the stakeholders will help avoid any complications in the future.
Identify tasks to be completed
There are numerous tasks to be completed before relocating an office move in Dubai. It is vital to identify these tasks and complete them before moving to the new office. This can be a challenging task, but it can be accomplished by breaking down all the details.
You can create a list of tasks that need to be completed and work your way through the list until you complete all the tasks.
Identify vendors and moving crew involved in the relocation process
Moving a business involves hiring a professional moving crew to move pack and move all the items in your business. It is recommended that you investigate the moving company and gather all the necessary information for the safety of your business.
You can speak to the mover’s previous customers and go through their client testimonials to get the required information. Read this definitive guide on How to Select the Best Office Moving Packers and Movers.
You may also require to change/relocate the Internet, telephone, or any other service you have leased out. Contact and update your current vendors about the move and check if they can continue their services in your new office. If not, you will have to determine new vendors for all the important services.
It is vital that you arrange for moving or relocation insurance when moving your business to a new location. Moving or relocation insurance ensures the safety of your goods in transit or in storage. You can encounter any unexpected situations such as accidents, damages, theft, natural disasters, fire, etc.
You could also encounter property damage when moving out or moving in. Hence having insurance will ensure that your items and properties are protected or you are reimbursed in case of an unseen calamity.
Dismantle all items before the move
Another important task before office move in Dubai is to disengage or dismantle items such as computer systems, phones, security cameras, etc. from their ports or servers. This will help move the items securely to the new location. It will save you a lot of time and the moving company can easily pack and move these items. It will also ensure that all the items are dismantled properly without any damage.
Prepare checklist for new office facility
When you decide to move your office, you must always prepare a checklist for the new facility to ensure it has everything you and your employees need. Your checklist can include items such as enough workstations, parking space, security, bathrooms, cafes or canteens, power sockets, and charging points, etc.
You can also check if the new facility is accessible via public transport such as bus service, metro, or local trains. Another important factor you should consider while preparing a checklist is the scope for future growth in terms of staff members and employees.
You must check if the new premise has the capacity to accommodate new employees that you may hire in the future.
Set up a move team with members from each department
Form a moving team by involving team members from each department. You can ask for volunteers from each team to form a move committee. This team can help you organize and plan the move.
They can also help other employees with the transition. You can ask the committee to review tasks and take necessary actions. Setting up a moving committee will reduce your burden and you can focus on other things that need to be taken care of before, during, and after the move.